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PERSONNEL FILES - WHAT TO INCLUDE AND NOT INCLUDE

It is important to know what to keep (and not keep) in your staff's personnel files because they have a legal right to see what is in the file.  You do NOT want to be the defendant in a lawsuit because they found something in their file that they consider unflattering or even untrue!
 
The things to keep in a personnel file are:
Job Application
Job description
Performance Evaluations
Attendance Records
Wage history
Signed compensation forms
Record of promotions and transfers
Commendations
Warnings
Disciplinary actions
Training history
Signed forms allowing deductions
Signed forms with emergency contacts
Non-compete agreements
 
Things NOT to keep in a personnel file:
Credit history
Arrest records
Medical records (keep in separate locked cabinet with limited access)


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